Receipt-first workflow
Begin with the supporting document so the evidence is available before the report is assembled.
Employee expenses and travel reports
Make submitting an expense easier than explaining it later.
Aeglio keeps evidence, mileage, per diem, approvals and reimbursement payment status together without turning the employee into an accountant.
Built for
Employees submitting costs and the managers or finance users who review and reimburse them.
Employees get a focused submission flow while financial review, company rates and payment actions remain protected.
How it works
One continuous process with a clear next step.
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Start with the evidence
Upload or photograph a receipt and use extracted details when they are available.
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Build the report
Add a cost, connect an existing expense, add a trip or calculate per diem using the configured company rate.
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Review the claim
Check the report purpose, dates, currency, evidence and the amount requested before submission.
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Send for review
A confirmation protects against accidental submission and the creator can recall the report while it is still eligible.
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Approve with identity
Authorized reviewers or administrators complete the decision under their own user identity.
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Reimburse and match
Record payment manually or send a supported LHV payment, then use the generated bank reference for matching.
The real Aeglio workflow
Give the employee one place for evidence, claim lines and status.
The report view separates receipt-backed costs, mileage, per diem, advances, approval and payment without exposing unrelated company finance.
A practical example
One trip combines a receipt, two journeys and three per diem days.
The employee submits one coherent report. The approver sees the evidence and configured rates, while finance sees the final reimbursement and can later match its bank payment.
See how reimbursement payments are matched →What Aeglio provides
Useful capability at every handover.
Each stage uses records already reviewed in the previous stage, so context stays connected.
Existing expense linkage
Attach costs that are already recorded without closing the selection flow after the first item.
Mileage calculation
Apply the configured company rate and retain the rate snapshot used for the claim.
Per diem calculation
Use trip dates and the configured allowance rate instead of asking the employee to calculate it manually.
Advances and payout
Track advances separately and calculate the remaining reimbursement without producing a negative payout.
Payment identification
Use a valid bank reference and unique end-to-end identifier to connect payment activity back to the report.
Human control
Rates, approvals and payment actions stay with authorized roles.
Employees can submit complete evidence without receiving access to company-wide finance. Administrators can recover an orphaned approval while the audit records the actual person who acted.
Questions about this workflow
- Is a travel report a separate application?
- No. Travel reports reuse the reimbursement workflow and add trip context, mileage, per diem and advances where needed.
- Can a submitted report be recalled?
- The creator can recall it while it remains in an eligible review state. Confirmation is shown before submission.
- How is a reimbursement matched to the bank statement?
- Aeglio generates a bank-valid reference and a unique end-to-end identifier, while manual matches can still use amount, date and counterparty context.
Continue exploring
See the connected workflows and practical guidance around this one.
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